Executive Assistant

Supervisor Title: President
Location: Washington DC
Overtime Status: Exempt
Job Summary:

The National Trust for Community Investment Corporation seeks an Executive Assistant for the Executive Office of the President. The Executive Assistant is responsible for coordinating the day-to-day operations of the  President’s office in a smooth and efficient manner and representing the executive to internal and external contacts.



  • Serve as the first point of contact for the President for staff, Board members, Trust colleagues, and clients. Act as a liaison for the President
  • Meet regularly with the President to advise the most efficient and effective time blocks for calendar appointments and review task lists
  • Draft and send correspondence on behalf of the President. Ensure a regular, timely flow of incoming and outgoing communications via phone and email. Answer the President’s direct phone line and follow up on general questions and requests
  • Maintain updated contact lists for President in CRM system
  • Establish and maintain a strong working relationship with National Trust for Historic Preservation (NTHP) Executives, subsidiaries, and their staff
  • Open, sort and determine an action for all incoming mail addressed to the President
  • Maintain electronic files used by President on Share drive
  • Arrange travel for President with consideration to cost, accommodation preferences, conveniences, and travel schedule. Assist with responsibilities of public policy efforts


  • Serve as the liaison for all Board communication and meeting coordination
  • Interact with The National Trust for Historic Preservation (NTHP) to plan for Board meetings; coordinate meeting attendance and handle logistical issues for Board members in preparation for all board meetings. Collect, assemble and distribute meeting materials for Board members
  • Collaborate with Board committee leadership to schedule and prepare for committee meetings. Gather and distribute meeting materials
  • Coordinate the booking of board travel and accommodations for Board meetings and company events


  • For all departments, schedule regular status meetings that involve President
  • Support the Admin Asst with the scheduling of staff meetings and events and coordination of the agenda with the President’s input
  • Serve as the Exec office member on ad hoc staff committees
  • Support the Director of Public Policy with scheduling, communication, and special projects
  • Support the marketing function with projects such as preparing marketing materials and executive office presentations
  • Support Senior Management with all meetings/emails that involve the President
  • A Bachelors degree and 5-10 years of Executive Assistant experience required
  • Must have high level of expertise in Microsoft Office software including Outlook, Word, Excel, & PowerPoint
  • Excellent organizational skills, efficient work management skills, written/verbal communication skills and professional telephone presence essential
  • Ability to balance staff demands of President with the constraints of ever-changing schedules is key
  • Ability to work well under pressure, excellent interpersonal skills, and a cheerful disposition are required



To apply for this position, click here or  email your resume in .doc, .docx, .pdf, .txt, .rtf, .html, or .ascii format to 986507-CJB-0@nthp.hrmdirect.com. If you wish to enclose a cover letter, please include it in the body of your email message.

National Trust Community Investment Corporation (NTCIC) offers a progressive work environment, competitive pay and an excellent benefits package including; medical, dental, vision, generous paid-time-off, life/disability insurance, commuter flex accounts and a 401(k). NTCIC is an equal opportunity organization. It does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, veteran status, or disability and actively seeks opportunities to include members of these groups in its programs and activities.